Privacy & Confidentiality Policy
1. General Principles:
- LEAD will only collect personal information that is relevant to the function of the organisation and the provision of the organisation’s services.
- LEAD will provide Information about the reasons for collecting personal information and to whom it may be disclosed.
- LEAD will NOT use information collected for any other purpose than that made known at the point of collection.
- Information kept on member or client organisations will be up to date, relevant, non-obtrusive and objective.
- Individuals will not be photographed and images will not be used without expressed informed consent of those involved.
- Confidentiality exists between LEAD as an organisation and individual members, clients, employee, Board of Director members, trainers, consultants or suppliers.
- LEAD will take reasonable steps to ensure that all personal information held is accurate and up-to-date. In addition, LEAD will take reasonable steps to securely store all personal information.
- LEAD will only use personal information with the informed consent of the person to whom the information refers. Informed consent means that the person understands the need to exchange their personal information, knows what personal information will be exchanged, knows with whom or what agency the information will be exchanged and agrees to the exchange. This consent may be verbal or written though written consent is preferred wherever possible.
- Anyone who breaches confidentiality and/or privacy will be dealt with under the terms of the Privacy Access and Complaints Policy.
2. Database Management:
LEAD maintains a membership database which includes information about all LEAD members. Members will have access to this information on request. LEAD also maintains a database detailing all registered participants and organisations.
In addition, information is held about all staff and Board members.
Information held in the database is updated on a regular basis and is available on request via the Privacy Access and Complaints Policy.
3. Primary Responsibility:
- Board of Directors, Members, Employees, Trainers and Consultants.
Failure to comply with the Privacy and Confidentiality Policy may result in disciplinary action up to and including termination of employment, in accordance with the LEAD Disciplinary Procedure.